Site Secretary / Document Controller

My client are a regional main contractor that specialise in new build construction schemes.

They have a requirement for a site-based Site Secretary/Document Controller on a project in Leeds City Centre.

This is a contract role that will be 36 months – starting from November 2019 which includes free parking whilst at work.

Duties include:

  • Greeting and welcoming guests as soon as they arrive at the office
  • Answering calls and taking accurate messages
  • Full secretarial support to the Site team
  • Track and log all incoming and outgoing post especially letters of importance
  • Set up and maintain filing systems
  • Recording, checking and tracking all incoming and outgoing project documents
  • Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation
  • Ensuring all management system documentation is the latest version and is easily accessible
  • Updating document/drawing registers and obtaining relevant system records and project documents
  • Maintaining relevant registers and libraries
  • Preparing regular project reports for Project Director/Managers with current registers
  • Ensuring that all documentation is transmitted in accordance with the project guidelines
  • Organise Refreshments and Scheduling Meetings.

You will need the following experience/skills:

  • Experience using 4Projects and Viewpoint
  • Experience in a similar role as a document controller with a construction contractor
  • Excellent demonstrated skills in organising own workload, communication and collaboration
  • Can-do attitude
  • Proactive
  • You must be professional in your approach and will need to be able to work under pressure and to tight deadlines

The salary is between £17k – £20k depending on experience and you will have the benefit of free on site parking